Become a Vendor

Application

Our 2025 vendor fees are changing. We will have the updated vendor application form and fees posted by Feb. 1, 2025. If you are interested in participating in the 2025 Chelan County Fair (Sept. 4-7, 2025), please visit this page again after Feb. 1.

Downloadable Forms:

Become a Vendor Application Form (2025 form coming Feb. 1!)
Vendor/Concession Map (2025 map coming Feb. 1!)

 

Commercial Space

Space available on a first-come, first-serve basis, with priority given to established vendors. A minimum Commercial dry goods booth space is 10-feet by 10-feet. Spots will be awarded starting March 6, 2024 for returning vendors who have submitted their applications. By April 30, 2024, new applicants will be assigned spaces on a first-come, first-served basis.
 

Selection

Every effort is made to offer a variety of products/services and to avoid duplication for our fairgoers. Preference will be given to local applicants (Chelan and Douglas counties) and previous vendors in good standing. Locations will be assigned by the Concessions Committee and every effort will be made to accommodate location requests. All applicants will be contacted advising them of the disposition of their application.
 

Insurance

A minimum of $1 million in liability insurance is required. Insurance may be obtained through Chelan County’s Liability Program (See rate below) or through your own insurance agent.

Liability Insurance:  (minimum $1,000,000 required)                  

Insurance $165

All insurance policies will list Chelan County Fair as an additionally insured.

 

Contact

Each vendor doing business at the Chelan County Fair is required to have a written and fully executed contract with regard to their activities, which will list all the approved items or services to be sold or displayed.
 

Questions

If you have any questions, please contact the Fair Office from 9 a.m. to 3 p.m. Monday through Thursday at 509-782-3232.
 

Fees

Booth Size and Type	Fees	Color on the Map
20’x10’ - Prime Location Food Booth**	New fees coming in 2025	Blue
20’x10’ - Prime Location Commercial Vendor**	New fees coming in 2025	Red
20'x15' - Prime Commercial/Food	New fees coming in 2025	Orange
10'x10' - Prime Commercial/Food	New fees coming in 2025	Teal
20’x10’ - Basic Food Booth**	New fees coming in 2025	Green
20’x10’ - Basic Commercial Vendor**	New fees coming in 2025	Yellow
10’x10’ - Basic Commercial Vendor	New fees coming in 2025	Purple
20'x30' - Commercial Vendor	New fees coming in 2025	Black/White

**Space size 20-feet by 10-feet. An additional $1.25 per square foot for space outside of the 20-feet by 10-feet space -- only when available

Vendor/Concession Map (2025 map coming Feb. 1!)

 

Food Concessionaire Fees

A $200 non-refundable space reservation fee will be assessed. If contract is fulfilled, space reservation fee will be deducted from percentage owed at the close of fair.

Service Clubs: 15 percent of gross sales
All Other Concessions: 20 percent of gross sales

 

Insurance
Liability Insurance (required)
Food Concessions $165
Non- Food Concessions $165

 

Additional
Vendor Camping: Full Hookup - $85/week (week of fair only)
Advance Extra Vendor Tickets: Daily - $10 each. Season Pass - $14 each

Included with each vendor space are two vendor season passes. Each pass is good for one person per day. Vendor tickets will not be sold at ticket booths; pre-purchase vendor tickets at the office prior to the fair.

 

Downloadables & Resources

Application Form (2025 form coming Feb. 1!)
Vendor/Concession Map (2025 map coming Feb. 1!)